IT Asset Management
for the Hybrid Workplace.
SECTORS | OFFICES AND WORKSPACES | Asset Management for Offices
Give your workforce secure, anytime access to devices while saving IT time and budget.
Take the manual work out of device distribution
Are you dealing with lost laptops, delayed handovers, and helpdesk overload? There is a more efficient way.
In today’s hybrid and fast-paced office environment, IT and facilities teams are under increasing pressure to manage laptops, peripherals, and mobile devices across multiple locations.
Smart locker asset management systems automate the entire process. From handovers to device swaps and repairs, everything is tracked, secure, and accessible 24/7. Say goodbye to paper trails and bottlenecks. This solution delivers accountable, self-service distribution at scale, allowing employees to collect what they need while IT teams focus on higher-value work.
What workplace problems do Asset Management Lockers solve?
Smart lockers solve common pain points experienced by IT, workplace operations, and procurement leaders. They reduce manual tasks, improve audit compliance, and prevent equipment loss, all within a secure, cloud-connected platform.
Manual handovers consume time and staff resources.
Lockers automate device distribution and collection, eliminating the need for helpdesk involvement.
Lost or unreturned equipment drives up costs.
Each asset is assigned and tracked with full audit trails and usage logs.
Delayed device swaps hinder productivity.
Preloaded lockers allow instant collection of replacement hardware.
IT teams are overwhelmed by minor requests.
Routine items such as chargers and mice can be accessed via locker workflows.
Inventory and compliance gaps introduce risk.
Lockers support IT asset management (ITAM) standards with enforced returns and usage monitoring.
Book a smart locker demo today!
Empower your workforce, reduce helpdesk strain, and maintain compliance across your entire office estate.
What are the commercial benefits of smart lockers?
Smart lockers deliver tangible results across IT, facilities, and procurement. They reduce operational costs, improve user experience, and support enterprise-scale IT infrastructure.
Benefit
Business Impact
Fewer device handovers and reduced time managing tickets and returns
Clear accountability for every asset, from laptops to peripherals
Meet ITAM standards with traceable logs and return history
Employees collect what they need without delays
Suitable for hubs, satellite offices, and coworking spaces
Real-world use cases: Asset Management for Offices
Smart lockers are already transforming how organisations manage IT assets. Here are some proven workplace scenarios:
Onboarding and offboarding
Pre-assign hardware for new joiners or leavers to collect independently.
Hybrid working hardware
Provide access to laptops and devices outside regular office hours.
Repair and replacement
Drop off a faulty device and collect a replacement, with no IT staff required on site.
Peripheral distribution
Let staff collect essentials like chargers and headsets whenever they need them.
Regional and satellite office support
Manage multi-site hardware distribution without increasing headcount.
Reservation and return scheduling
Automate collection and return slots with calendar-based locker booking.
Key features of our smart locker platform
Our asset management lockers are designed to meet the evolving needs of today’s workplaces. Fully integrated with IT systems, they support secure, scalable, and automated hardware management.
01
Multi-asset lockers
One system for laptops, phones, tablets, and accessories.
02
User verification
Secure collection via PIN or RFID badge access.
03
Automated notifications
Alerts for pickups, overdue returns, and device servicing.
04
Cloud management
Admins can access dashboards, reports, and settings from any location.
05
Multi-user workflows
Serve IT, facilities, and contractors from the same system.
06
Seamless integrations
- Service desks: e.g. ServiceNow
- Identity and access: e.g. HID, MyTAG
- Workplace apps: e.g. GoBright, Comfy
Why corporate teams choose Vpod, Powered by Keynius
We combine proven smart locker technology with deep experience in enterprise deployment. Our team supports global organisations in financial services, law, pharmaceuticals, and beyond.
Trusted by global leaders
Rolled out at scale across enterprise campuses and flexible workplaces.
Ideal for modern work environments
Perfect for hybrid teams, coworking spaces, and regional hubs.
Rapid return on investment
Reduce device loss, save time, and ease IT workloads.
Full lifecycle support
Manage every stage of IT asset use, from distribution to recovery.
Modular and future-ready
Configure smart lockers to suit your evolving office layout and needs.
Book a Demo
Discover how smart lockers can improve asset management for offices of any size. Simplify device logistics, protect valuable hardware, and deliver a seamless employee experience.