Better workplace experience
Give employees and visitors intuitive self-service options for storage, arrivals and collections.
VPOD + SODEXO
Smarter workplace experiences with Sodexo and Vpod
Sodexo creates human-centred workplace environments. Vpod adds the smart locker and visitor infrastructure that can turn everyday storage, parcel and arrival tasks into secure, self-service experiences.
Occupier / customerPeople, workplace policy, service objectives
SodexoWorkplace, facilities & employee experience environment
VpodVflex smart lockers + Vgreet visitor management
Employee storageVisitor journeysParcel handlingOperational visibility
WHY THE COMBINATION MATTERS
Where Sodexo and Vpod create workplace value
The value isn’t a software integration. It is the combination of workplace-service expertise with physical, cloud-managed infrastructure that removes manual touchpoints from the building experience.
Lower front-of-house workload
Move repetitive locker allocation, parcel handling and visitor processes away from reception teams.
Controlled physical workflows
Replace informal handovers and manual logs with secure, traceable digital processes.
Measurable service
Use centrally managed infrastructure to improve visibility, utilisation and consistency.
RELATIONSHIP MODEL
Workplace strategy meets smart physical infrastructure
Customer / occupierDefines people, place and operational objectives.
SodexoWorkplace and facilities service environment.
VpodSmart lockers and visitor experience infrastructure.
Physical workflowStore · deposit · notify · access · collect · report.
Business outcomeLess handling, stronger experience, better visibility.
A service-delivery relationship model rather than a software integration diagram.
SERVICE DELIVERY JOURNEY
How a workplace requirement becomes an operational service
Plan→
Deploy→
Optimise01 · IDENTIFY
Find the friction
Identify where storage, parcels, assets or visitor handling are creating avoidable workload or a poor user experience.
02 · DEFINE
Set the requirement
Map users, volumes, space, security, access and service expectations around the workplace.
03 · CONFIGURE
Design the Vpod workflow
Select locker sizes, allocation rules, access options, finishes and visitor journeys.
04 · DEPLOY
Install into the environment
Deploy Vflex and/or Vgreet as part of the workplace service and physical environment.
05 · OPERATE
Enable self-service
Employees, visitors and service teams use controlled digital workflows instead of manual handovers.
06 · OPTIMISE
Use the data
Review utilisation, activity and service performance to refine capacity and user experience.
USE CASES
Four workplace workflows Vpod can support
Workplace lockers
Flexible day-use storage for hybrid teams without relying on fixed locker ownership or manual key administration.
Explore workplace lockers →
Parcel management
Give couriers a secure deposit point and recipients self-service collection without turning reception into a package room.
Explore parcel lockers →Visitor journeys
Digitise check-in, host notifications and concierge interactions while reducing repetitive front-desk administration.
Explore Vgreet →
Asset handovers
Secure the issue, return and collection of laptops, peripherals and shared equipment using controlled locker access.
Explore asset lockers →PROVEN AT ONE SOUTHAMPTON ROW
A real workplace transformation at Sodexo’s UK headquarters
SODEXO UK HQ · LONDON
4.9/5
Visitor experience rating after Vgreet + Vflex
Sodexo implemented Vgreet and Vflex at One Southampton Row to streamline reception workflows. The resulting workplace uses digital visitor journeys alongside smart storage and parcel workflows.
“It was great to have that true partnership, rather than just a supplier.”
Harpreet Cheema · Head of Workplace Services · Sodexo Group
Vital Spaces environmentSodexo describes OSR as a blueprint for flexible, people-centred workplace experience.
Smart parcel receiptSodexo’s own announcement of the OSR redesign includes smart lockers for receiving packages.
Digital conciergeSodexo publicly names Vpod for guest booking, room availability and concierge information at OSR.
Front-of-house impactVpod reports manual processes were automated and front-of-house teams were redeployed to higher-value roles.
VIDEO CASE STUDY
See the Sodexo workplace story in action
VPOD × SODEXO
▶Vpod at Sodexo HQThe holistic approach to workplace management
VPOD AT SODEXO HQ
The holistic approach to workplace management
Sodexo’s Head of Workplace Services and its UK & Ireland Managing Director discuss how Vflex and Vgreet fit into the Vital Spaces programme at the company’s London headquarters.
Watch the case study →THE VPOD PLATFORM
Three layers of infrastructure around the workplace
LAYER 01
Physical infrastructure
Configurable smart locker walls and visitor kiosks designed around the environment, users and operational workflow.
LAYER 02
Cloud management
Manage access, allocations, availability, activity, alerts and utilisation centrally across configured environments.
LAYER 03
Deployment ecosystem
Consultation, implementation, verified integrations where required, training, partner delivery and ongoing support.
Sodexo sits alongside the platform as the workplace-service environment
RELEVANT VPOD SOLUTIONS
Choose the workflow, then configure the technology around it
▦ Storage
Vflex workplace lockers
Flexible, centrally managed employee storage for hybrid offices and shared workplaces.
Explore workplace lockers →□ Deliveries
Parcel lockers
Automated receipt, notification and collection that reduces front-of-house handling.
Explore parcel lockers →◉ Visitors
Vgreet
Cloud-based visitor management and digital reception for secure, consistent arrival journeys.
Explore Vgreet →OPERATING MODELS
Fit Vpod around the customer’s service model
CONSULTIMPLEMENTTRAINSUPPORT
The commercial and operational structure depends on the workplace requirement. The commercial model for each environment is agreed with the customer.
Customer direct
The customer purchases and operates the Vpod solution.
Partner-supported
Vpod sits within a workplace or FM service delivered or influenced by Sodexo.
Managed environment
Locker and visitor technology supports a broader workplace operating model.
GainShare where eligible
Selected revenue-generating use cases may qualify for a capex-free commercial model.
GO DEEPER
Relevant Vpod pathways for Sodexo-managed environments
Workplace industry
Hybrid storage, allocation models, utilisation and enterprise evidence.
Explore workplace environments →Facilities managers
Reduce manual storage administration and improve operational visibility.
Facilities manager guidance →Case studies
Compare Sodexo with other live workplace and enterprise deployments.
View smart locker case studies →ROI tools
Build the business case around workload, utilisation and operational economics.
Calculate locker ROI →PLAN THE WORKFLOW
Planning a Sodexo-managed workplace or facility?
Vpod can help design the storage, parcel, asset and visitor workflow around the building, its users and the operating model—then configure the technology to support it.
▶See Vpod at Sodexo HQWorkplace lockers + visitor experience