What are workplace lockers?

Workplace lockers are secure, self-service storage solutions designed for employees in shared or flexible office environments.

How do workplace lockers support hybrid work?

They allow employees to access storage only when they are on site, removing the need for permanently assigned lockers.

Are workplace lockers suitable for hot-desking offices?

Yes. Workplace lockers are commonly used in hot-desking environments where employees rotate desks and attendance varies.

Do workplace lockers require manual allocation?

No. Workplace lockers can be allocated automatically or on demand, reducing administrative effort.

Can workplace lockers be shared between users?

Yes. Lockers can be shared across teams, shifts, or days with access controlled digitally.

How do employees access workplace lockers?

Access methods may include mobile credentials, PIN codes, QR codes, or integrated workplace identity systems.

Do workplace lockers reduce administrative overhead?

Yes. Automated allocation and access control remove the need for manual locker assignment and key management.

Are workplace lockers secure?

Yes. Controlled access, time-based permissions, and audit trails ensure secure use.

SMART WORKPLACE LOCKERS

Workplace Lockers for Hybrid Offices and Flexible Employee Storage

Give employees secure, self-service storage without fixed assignments, physical keys or constant facilities administration. Vpod combines configurable locker hardware, cloud management and workplace integrations for single and multi-site offices.

Book a demo See how it works

400+locations
25+countries
35+integration options

Vpod smart workplace lockers installed in a modern hybrid office — Flexible employee storage, centrally managed across the workplace.

STORAGE THAT MATCHES HOW PEOPLE WORK

Replace Fixed Lockers with a Flexible Workplace Service

Hybrid attendance makes one-locker-per-person estates expensive and difficult to manage. Smart workplace lockers let authorised users take a locker when they need one, while workplace teams control allocation rules, access and utilisation centrally.

Support hybrid working

Offer day, shift or longer-term storage without permanently assigning every employee a locker.

Solve hybrid-work storage problems

Improve space utilisation

Use live availability and flexible allocation to serve more people with an appropriately sized locker estate.

Address workplace locker shortages

Reduce daily administration

Replace keys, spreadsheets and manual reassignments with self-service access and automated release rules.

Why manual locker management fails

Create accountable access

Record access events and apply consistent permissions across teams, buildings and office locations.

Control unauthorised equipment access

ONE CONNECTED WORKFLOW

How Smart Workplace Lockers Work

Employee using the touchscreen on Vpod smart workplace lockers

AuthenticateThe employee uses a workplace card, mobile credential, PIN or configured identity method.
AllocateThe system assigns an available compartment according to fixed, flexible or dynamic rules.
StoreThe user stores personal belongings, work equipment or another permitted item securely.
Release and reportThe locker becomes available at the agreed time while administrators retain usage and audit visibility.

Choose the right model with Vpod’s guide to fixed, flexible and dynamic locker allocation, or review the API and integration requirements with your technology team.

MORE THAN PERSONAL STORAGE

One Workplace Locker Wall, Multiple Employee Workflows

Configure adjacent compartments and user journeys around the needs of each building rather than installing disconnected storage systems.

Personal and day storage

Secure bags, coats and personal items close to shared desks and collaboration areas.

Remove desk-sharing bottlenecks

IT device exchange

Enable controlled collection, return and swap workflows for laptops, peripherals and loan devices.

Reduce laptop-loaner delays

Shared equipment

Make authorised equipment available without relying on a staffed service desk or informal handovers.

Fix shared-equipment availability

Workplace deliveries

Combine employee storage with a secure parcel collection workflow where the office requires it.

Compare reception handling with lockers

CUSTOMER EVIDENCE

Proven in Enterprise Workplace Environments

Skyscanner workplace team managing Vpod smart lockers

HYBRID WORKPLACE

Skyscanner: 466 Lockers Across Three UK Offices

Cloud-managed workplace storage supports shared desks and a consistent employee experience across Edinburgh, Glasgow and London.

Read the Skyscanner case study →

Global FMCG IT asset smart lockers and workplace technology

IT ASSET & HYBRID WORKING

Global FMCG: 24/7 Device Collection and Return

A multi-country locker programme enables secure self-service access to replacement devices, returns and accessories.

Read the global FMCG case study →

BUILT FOR EACH DECISION-MAKER

Workplace Outcomes by Role

The same platform answers different operational, technical and employee-service requirements. Use the role-specific guidance to prepare your internal business case.

Facilities ManagersAllocation, utilisation, administration and workplace standards → Operations DirectorsProcess consistency, scalability and multi-site performance → IT DirectorsIdentity, integrations, security and platform governance →

EXPLORE THE OPERATIONAL PROBLEM

Workplace Storage and Equipment Pain Points

Use these focused guides to diagnose where employee storage, equipment availability and manual processes are creating avoidable cost or friction.

Reduce asset-management costs Improve asset tracking Improve device availability Prevent equipment loss Resolve backroom storage overflow Speed up asset retrieval Remove desk-sharing bottlenecks Explore all roles and operational challenges

MAKE AN EVIDENCE-BASED CHOICE

Compare Workplace Locker Approaches

Smart lockers vs traditional lockersCompare access, allocation, visibility and long-term management. Manual storage vs smart lockersAssess staff handling against automated self-service. Staff cost vs locker automationBuild the operational efficiency case. Equipment desk vs locker systemsCompare staffed issue with 24/7 controlled access. Capex vs opex locker modelsChoose the commercial model that fits the programme. Reception parcel handling vs lockersReview the case for automated workplace collections.

PLAN THE RIGHT WORKPLACE LOCKER ESTATE

From Capacity Planning to Multi-Site Deployment

Define user groups, attendance patterns, compartment mix, allocation rules, access methods, integrations and support before specifying hardware.

Book a demo View implementation checklist

How many workplace lockers do you need? →Enterprise locker specification guide →Security and data-protection guide →ROI and total cost of ownership →Smart locker costs and pricing →