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GoBright Smart Locker Integration | Vpod
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Workplace integration

Book the office day. Have a locker ready.

When an employee plans where they will work, offer suitable storage in the same journey—then release it when they leave so somebody else can use it.

  • Storage near the booked desk
  • Employee-controlled access
  • Clearer usage information
GoBright and Keynius workplace locker integration shown in an office
Plan the office day

The employee books a desk, room or day in the office.

Offer nearby storage

A suitable available locker is shown or assigned for that visit.

Return it to the pool

When storage is released, the locker becomes available to another employee.

What the connection changes

Stop making employees arrange desks and lockers separately.

GoBright desk booking map showing workplace resources

Authentic booking imagery from GoBright’s current website.

Make the connection obvious

Turn a desk booking into a physical place to store belongings.

An employee should see the building, floor, desk and locker together. They need a locker number, simple directions and a clear way to open it—not another system to work out.

One office plan

Desk, date and location provide the information needed to offer storage.

One clear outcome

The employee receives a locker number, location and opening method.

A normal office day

From “I’m working in London” to “Locker B-24 is ready”.

The booking says when and where the employee plans to work. Vpod uses that information to offer storage, control access and record when the locker is released.

GOBRIGHT · ILLUSTRATIVE BOOKING
OFFICE DAY BOOKEDLondon HQ · WednesdayFloor 4 · Desk 4.18 · 09:00–17:30
VPOD SMART LOCKER
STORAGE READYLocker B-24 allocatedFloor 4 East · use employee badge
  1. 01 · BOOK

    Plan the office day

    The employee books a desk, room or workplace visit.

  2. 02 · CHECK

    Use the booking details

    Building, floor, time and employee permission determine which storage can be used.

  3. 03 · ASSIGN

    Offer a suitable locker

    An available locker of the right size is offered near the booked workspace.

  4. 04 · OPEN

    Confirm the employee

    The employee uses the agreed badge, phone or PIN to open only their locker.

  5. 05 · RELEASE

    Empty it when leaving

    The employee collects their belongings and releases the locker for reuse.

  6. 06 · REVIEW

    See what was used

    Assignment, opening, release and overdue status can support workplace planning.

When the plan changes

If the employee changes floor, cancels, finds no free locker or cannot open it, follow the agreed fallback and alert the responsible team.

Running the same service across offices

Keep booking and locker steps familiar everywhere while allowing each office its own zones, hours, accessibility rules and support contacts.

Illustrative workflow only. The employee, booking and locker details do not represent a specific live customer deployment.

What each team needs

One simple employee experience with clear ownership.

Fix everyday workplace problems

Make storage follow attendance instead of fixed ownership.

Compare the day-to-day operation

Assigned lockers versus flexible workplace storage.

Decision area
Assigned lockers
GoBright with Vpod lockers
Availability
Reserved when the owner works elsewhere
Offered for the booked office day
Location
May be far from today’s desk
Can be offered near the booked floor or zone
Access
Keys need manual administration
Employee uses the agreed digital credential
Reuse
Unused lockers stay unavailable
Released lockers return to the available pool
Planning
Actual demand is difficult to see
Usage can inform capacity decisions

See connected storage in action

Connect the employee, the locker and the workplace record.

The Smart Estate Logistics Platform video shows people using physical storage while the business retains visibility of what is available and what happened.

Watch Smart Estate Logistics Platform
Vpod Smart Estate Logistics Platform video thumbnail
Vpod workplace workflow videoSmart Estate Logistics Platform

Decisions to make before installation

Agree how booking and storage will work in each office.

When to offer a locker

Choose whether an office day, desk, room or employee request starts the process.

Who can use one

Decide who qualifies and whether they open it by badge, phone or PIN.

Which locker they receive

Set size, floor, zone, accessibility, duration and release rules.

What must be recorded

Choose whether assignment, opening, release and overdue status are recorded in GoBright, the locker system or both.

Who handles problems

Name the team responsible for full zones, failed credentials, overstays and lost items.

How every office runs it

Keep the main process consistent while documenting local zones, hours and contacts.

Integration availability, supported triggers, data direction and delivery scope must be confirmed during solution design. Exact behaviour depends on the agreed GoBright, Vpod and Keynius configuration. This page does not claim a specific customer deployment or functionality beyond the confirmed project scope.

Start with a normal office day

Show us how employees book workspaces and find storage today.

Bring the booking steps, office and floor structure, employee access method, current locker rules and examples of what goes wrong.

Book an integration workshop