The employee books a desk, room or day in the office.
Workplace integration
Book the office day. Have a locker ready.
When an employee plans where they will work, offer suitable storage in the same journey—then release it when they leave so somebody else can use it.
- Storage near the booked desk
- Employee-controlled access
- Clearer usage information
A suitable available locker is shown or assigned for that visit.
When storage is released, the locker becomes available to another employee.
What the connection changes
Stop making employees arrange desks and lockers separately.
GoBright currently provides desk, room and parking booking, Week Planner, mapping and workplace analytics. Its official Keynius partnership page describes employees booking a locker alongside a desk or room.
For Vpod customers, that creates a practical route from an office booking to flexible workplace storage employees can find and use, while connecting locker demand to the wider job of planning a hybrid workplace.
Authentic booking imagery from GoBright’s current website.
Make the connection obvious
Turn a desk booking into a physical place to store belongings.
An employee should see the building, floor, desk and locker together. They need a locker number, simple directions and a clear way to open it—not another system to work out.
A normal office day
From “I’m working in London” to “Locker B-24 is ready”.
The booking says when and where the employee plans to work. Vpod uses that information to offer storage, control access and record when the locker is released.
- 01 · BOOK
Plan the office day
The employee books a desk, room or workplace visit.
- 02 · CHECK
Use the booking details
Building, floor, time and employee permission determine which storage can be used.
- 03 · ASSIGN
Offer a suitable locker
An available locker of the right size is offered near the booked workspace.
- 04 · OPEN
Confirm the employee
The employee uses the agreed badge, phone or PIN to open only their locker.
- 05 · RELEASE
Empty it when leaving
The employee collects their belongings and releases the locker for reuse.
- 06 · REVIEW
See what was used
Assignment, opening, release and overdue status can support workplace planning.
When the plan changes
If the employee changes floor, cancels, finds no free locker or cannot open it, follow the agreed fallback and alert the responsible team.
Running the same service across offices
Keep booking and locker steps familiar everywhere while allowing each office its own zones, hours, accessibility rules and support contacts.
Illustrative workflow only. The employee, booking and locker details do not represent a specific live customer deployment.
What each team needs
One simple employee experience with clear ownership.
Workplace Experience
Help employees plan an office day without making storage another task.
Place flexible storage inside the complete workplace experience →Facilities
Reduce key handling, manual assignments and complaints about unavailable lockers.
See how workplace lockers reduce everyday facilities administration →IT
Agree how employees are recognised, how access works and who supports failures.
Review identity and system ownership for IT Directors →Property
See where demand is high, where lockers sit empty and where layouts need attention.
See workplace lockers operating across the Skyscanner estate →Fix everyday workplace problems
Make storage follow attendance instead of fixed ownership.
Compare the day-to-day operation
Assigned lockers versus flexible workplace storage.
See connected storage in action
Connect the employee, the locker and the workplace record.
The Smart Estate Logistics Platform video shows people using physical storage while the business retains visibility of what is available and what happened.
Watch Smart Estate Logistics Platform
Decisions to make before installation
Agree how booking and storage will work in each office.
When to offer a locker
Choose whether an office day, desk, room or employee request starts the process.
Who can use one
Decide who qualifies and whether they open it by badge, phone or PIN.
Which locker they receive
Set size, floor, zone, accessibility, duration and release rules.
What must be recorded
Choose whether assignment, opening, release and overdue status are recorded in GoBright, the locker system or both.
Who handles problems
Name the team responsible for full zones, failed credentials, overstays and lost items.
How every office runs it
Keep the main process consistent while documenting local zones, hours and contacts.
Integration availability, supported triggers, data direction and delivery scope must be confirmed during solution design. Exact behaviour depends on the agreed GoBright, Vpod and Keynius configuration. This page does not claim a specific customer deployment or functionality beyond the confirmed project scope.
Start with a normal office day
Show us how employees book workspaces and find storage today.
Bring the booking steps, office and floor structure, employee access method, current locker rules and examples of what goes wrong.
Book an integration workshop







