Smart Spaces Smart Locker Integration | Vpod

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PartnersSmart Spaces

vpod+Smart Spaces

Workplace and smart buildings integration

Make secure storage part of the connected building experience.

Carry identity, arrival and location context into an allocated Vpod locker journey—then use agreed activity data to inform workplace and estate decisions.

Discuss the Smart Spaces workflow See the building journey ↓

One joined-up arrival
Credential-led storage
Stronger estate visibility

Smart Spaces mobile wallet credential being presented to a workplace access reader

Recognise the user

Use agreed employee or tenant identity and entitlement as the starting point.

Respond to the building

Match storage to arrival, booking, zone and available locker capacity.

See the wider estate

Bring agreed locker events into workplace and property reporting.

The integration opportunity

Move lockers from a separate utility into the tenant experience.

Smart Spaces currently presents a mobile workplace experience alongside its Smart Building OS, including building access, desk and room booking, visitor experiences, analytics and connected-building visibility. A Vpod workflow can be designed around the relevant identity and location context so storage feels like part of arrival—not another system to find.

This connects flexible workplace lockers to the employee journey. Where a building also receives employee parcels, parcel lockers can remove collections from reception and parcel rooms without confusing the two operational workflows.

The connected building journey

From “I’ve arrived” to “my storage is ready”.

The building recognises the person and their context. Vpod turns that into a clear physical storage experience, then returns the agreed evidence.

SMART SPACES · ILLUSTRATIVE CONTEXT

ARRIVAL RECOGNISEDOne London · Floor 7Employee active · Desk 7.24 · 08:52

VPOD SMART LOCKER

STORAGE READYLocker B-24 allocatedZone 7B · open with agreed credential

01 · IDENTITY
Recognise the person
An agreed employee or tenant identity establishes who is arriving.
02 · CONTEXT
Understand the visit
Arrival, booking, building, floor, zone and timing shape the requirement.
03 · ALLOCATION
Select suitable storage
Configured rules match eligible capacity to the user and location.
04 · CREDENTIAL
Continue with one identity
Mobile, wallet, badge or another agreed method provides locker access.
05 · EXPERIENCE
Open, use and release
Directions and status make secure storage easy to find and reuse.
06 · INSIGHT
Return agreed evidence
Allocation, opening, release and timeout events can inform estate insight.

When arrival does not follow the plan

Changed buildings, no capacity, expired access or credential failure route to defined operational owners.

Across the building portfolio

Common identity, naming, reporting and support principles can coexist with local zones and building rules.

Illustrative solution-design journey only. Screen labels and example data do not represent a live Smart Spaces or Vpod deployment.

Designed for shared building ownership

One experience, four operational viewpoints.

Workplace Experience

Make storage feel like a natural part of arrival, booking and the working day.

Connect workplace lockers to the employee experience →

Property Managers

Use locker demand and activity alongside wider building and tenant insight.

Position smart storage within the connected workplace estate →

Facilities Managers

Reduce local allocation tasks, key handling and avoidable support activity.

Explore locker priorities for Facilities Managers →

IT Directors

Define identity, resilience, system ownership, data direction and governance.

Review connected locker considerations for IT Directors →

Remove building friction

Resolve the gaps between digital workplace plans and physical storage.

Hybrid storage pressureAlign capacity with changing workplace attendance → Parcel-room congestionMove employee collections away from reception bottlenecks → Locker shortagesCompare fixed provision with managed digital availability → Fragmented workplace systemsMap identity, ownership and evidence across the full journey →

Compare operating models

Isolated locker software versus a connected smart-building experience.

Decision area

Isolated locker software

Smart Spaces + Vpod designed workflow

Entry point

Users find and open a separate locker application

Building identity and context can initiate storage

Location

Locker choice is disconnected from the visit

Allocation rules can reflect building, floor or zone

Credential

A separate access method may be required

The agreed building identity can inform the access route

Experience

Storage sits outside the tenant journey

Directions, allocation and release form one joined-up flow

Insight

Locker reporting remains in a silo

Agreed events can support wider workplace and estate decisions

Compare connected smart lockers with traditional storage → Use Vpod’s comparison library to assess the complete operating model →

See connected operations in action

Extend building intelligence into the physical storage journey.

The Smart Estate Logistics Platform video shows the wider Vpod principle: connect people, storage events and operational visibility rather than adding another isolated application.

Watch Smart Estate Logistics Platform

Vpod Smart Estate Logistics Platform video thumbnail

Vpod workflow videoSmart Estate Logistics Platform

Solution design checklist

Confirm the digital and building rules together.

Trigger and context

Confirm which identity, booking, arrival or access event begins the locker journey.

Identity and entitlement

Define the authoritative user source, eligibility rules and credential method.

Allocation and experience

Agree location, capacity, accessibility, directions, release and timeout rules.

Events and data direction

Specify which locker events move where, when and for what operational purpose.

Exceptions and governance

Assign support ownership, fallback, privacy, retention, audit and change control.

Multi-site operation

Standardise identity, naming and reporting while recording local building differences.

Integration availability, supported triggers, data direction and delivery scope must be confirmed during solution design. This page does not assert a certified native integration, customer deployment or commercial partnership. Product names and trademarks belong to their respective owners.

Start with the building journey

Show us how people enter, work and move through the building.

Bring the identity model, arrival and booking journey, building hierarchy, credential rules and current locker operation.

Book an integration workshop

GainShare
Capex-Free Lockers

Make secure storage part of the connected building experience.

Move lockers from a separate utility into the tenant experience.

From “I’ve arrived” to “my storage is ready”.

Recognise the person

Understand the visit

Select suitable storage

Continue with one identity

Open, use and release

Return agreed evidence