Make hybrid days feel coherent
Connect the digital decision to attend with a practical on-site storage experience.
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Workplace Facilities IT 
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PartnersYAROOMS
Workplace and facilities integration
Connect workplace plans to the locker employees actually need.
Bring YAROOMS workplace management and Vpod smart lockers into one joined-up employee journey—from planning an office day to finding, accessing and releasing secure storage.
- Dynamic workplace storage
- Less facilities administration
- Better utilisation insight
Today · LondonLocker B-24Allocated near Desk 4.18
Office day confirmedStorage ready on arrival
One workplace journeyCoordinate plans, attendance and storage
Flexible allocationMatch locker access to workplace demand
Joined-up insightConnect workplace and locker utilisation
The integration opportunity
Turn a booked office day into a ready-to-use workplace.
YAROOMS brings desks, rooms, hybrid schedules, visitors and workplace analytics together. Vpod extends that digital workplace journey into secure physical storage.
Instead of treating lockers as isolated furniture, the connected workflow can align storage with who is attending, where they are working and what access they should receive. That helps organisations deliver flexible workplace lockers without building another disconnected employee process.
One connected workplace journey
From “I’m coming in” to “my locker is ready”.
The exact data flow and trigger logic are confirmed during solution design.
- 01
Plan
An employee schedules an office day or books a workspace in YAROOMS.
- 02
Recognise
Attendance, location or entitlement provides the context for storage.
- 03
Allocate
An appropriate locker can be assigned by rule, booking or availability.
- 04
Access
The employee uses the agreed credential, mobile journey, PIN or access card.
- 05
Learn
Usage events support capacity, service and workplace-planning decisions.
Designed around shared ownership
One integration. Three teams with different outcomes.
Reduce manual locker allocation
Move away from spreadsheets, fixed assignments and repeated access queries.
Explore dynamically managed workplace lockers →Avoid another isolated system
Define identity, permissions, events and governance as part of the enterprise architecture.
See connected workplace lockers for IT directors →Fix the operational friction
The connection matters because disconnected storage creates real problems.
Follow the problem to the detailed Vpod guidance, then return to the integration workflow that addresses it.
Explore every persona and pain point01Equipment is lost or unavailableImprove accountability when workplace storage also supports shared assets.→02Facilities lack usable tracking dataReplace fragmented records with consistent digital activity.→03Access rules are inconsistentAlign locker use with authorised workplace identities and roles.→04Devices are not available when neededConnect workplace arrival to secure self-service collection.→
Build the business case
Disconnected storage versus a connected workplace workflow.
Decision area
Disconnected locker process
YAROOMS + Vpod workflow
Employee journey
Separate booking and locker steps
One journey linked to workplace intent
Allocation
Fixed, manual or spreadsheet-led
Rules and live context can inform allocation
Access
Keys, local codes or separate credentials
Agreed digital identity or credential path
Insight
Space and storage data remain separate
Connected evidence for estate decisions
Administration
Reactive local support
Automated, centrally governed workflows
See the wider connected estate
Smart lockers become more valuable when the workflow travels with the item and the person.
Watch how a unified smart-estate approach connects delivery, collection, storage and operational visibility—then apply the same integration thinking to the workplace journey.
Watch Smart Estate Logistics PlatformView all Vpod videos ↗
Vpod workflow videoSmart Estate Logistics PlatformWatch now →
Integration design
What Vpod will confirm before implementation.
Trigger
Which booking, attendance or entitlement event starts the locker journey?
Identity
Which system owns the user and which credential opens the locker?
Allocation
Is storage fixed, dynamic, pre-booked, zoned or selected on arrival?
Data
Which usage events return, where are they retained and who needs them?
Exceptions
How are no-shows, late release, support and emergency access handled?
Scale
How will rules, reporting and ownership operate across multiple sites?
Integration availability, supported events, direction of data flow and delivery scope are confirmed during solution design. Product names and trademarks belong to their respective owners.
Start with your workplace journey
Show us how employees plan their day. We’ll map where storage belongs.
Bring your YAROOMS workflow, identity approach, workplace policies and estate requirements to a focused integration conversation.
Book an integration workshop