Identity
Recognise the employee through the agreed enterprise identity source.
Workplace locker software & integration
Connect workplace storage to the systems your employees already use.
Vpod combines Vflex smart lockers, cloud locker management software and enterprise integrations so identity, attendance, access and allocation can operate as one joined-up workplace service.
Identity-led accessDynamic allocationWorkplace booking contextMulti-site visibility
Employee recognisedIdentity + entitlement confirmed
Locker B-24 allocatedFloor 4 · near booked workspace
One control layer
Office locker management software should manage more than doors.
A modern workplace locker service needs to know who the employee is, whether they are eligible, where they are working, which capacity is available and when that capacity should be released. Vflex smart lockers powered by Keynius provide the physical and cloud control layer; Vpod integration design connects that layer to the systems around the workplace.
FlexibleFixed, flexible, dynamic and zoned allocation models
ConnectedIdentity, booking, access-control and workplace context
VisibleOccupancy, activity and exception reporting
ScalableOne operating model across buildings and sites
The connected workplace day
01
02
03
04
05
06
From “I’m coming in” to “my locker is ready”.
Use the system that already owns each decision, then let the locker workflow turn those decisions into a simple physical outcome.
Context
Use booking, attendance, building, team or neighbourhood context where configured.
Allocate
Apply capacity, entitlement and allocation rules to select the right locker.
Authenticate
Use an approved badge, mobile credential, PIN, QR or SSO journey.
Use & release
Open, store, return and release capacity according to the workplace policy.
Report
Return agreed status, occupancy, exception and utilisation events.
Workplace locker integration
Connect identity, workplace planning and access control.
The objective is not another isolated locker app. It is a governed workplace journey in which each platform keeps ownership of the decision it already makes best.
MIdentity & SSO
Microsoft Entra ID
Use approved identity, group and lifecycle context to inform locker eligibility for joiners, movers and leavers.
See the Entra ID workflowOIdentity & SSO
Okta
Extend governed workforce identity and policy decisions into workplace storage and controlled equipment access.
See the Okta workflowHIDAccess control
HID
Reuse an agreed employee card or mobile credential while keeping locker entitlement as a separate governed decision.
See the HID workflowYWorkplace
YAROOMS
Carry office-day, desk and attendance context into storage allocation so locker capacity is ready when the employee arrives.
See the YAROOMS journeyEWorkplace
Eptura
Align booking and workplace context with dynamic locker allocation, access and agreed utilisation events.
See the Eptura journeySSSmart building
Workplace platforms
Use booking, arrival, location and building context from platforms such as Smart Spaces and other agreed workplace systems.
Explore all integration pathways
Allocation rules
Turn workplace policy into repeatable locker decisions.
Example allocation logic
Eligible employee?Identity active + workplace entitlement
CHECKCorrect site and zone?Building, floor or neighbourhood context
MATCHRight locker type available?Size, accessibility and workflow requirements
ALLOCATEWhen should it release?End of booking, day, visit or defined policy window
RELEASEException?Overstay, abandoned item, failed access or capacity issue
ROUTEFixed, flexible or dynamic
Support permanently assigned lockers, bookable/flexible use or rules-led allocation according to workplace policy.
Zone-aware storage
Place storage near the employee’s desk neighbourhood, floor, team area or agreed arrival point where suitable context is available.
Estate-level visibility
Manage connected sites through one cloud environment and use occupancy and activity evidence to improve capacity planning.
Employee lifecycle
Access that changes when the employee does.
Locker permissions should not become a second employee directory to maintain. A scoped integration can use agreed lifecycle and entitlement signals so physical storage follows the employee’s current role, site and status.
J
Joiner
Create eligibility only when the agreed identity and group checks are satisfied.
M
Mover
Update locker policy when role, site, department or workplace entitlement changes.
L
Leaver
Remove locker eligibility through the agreed deprovisioning route and preserve the audit outcome.
Workplace evidence
Software is valuable when it removes workplace friction.
Skyscanner case study
One connected locker system across three UK locations.
Flexible allocation and remote management helped the workplace team reduce locker administration and improve utilisation.
90%less locker administration reported in the Skyscanner case study
70%better locker utilisation reported in the Skyscanner case study
3UK locations using one connected workplace storage approach
See connected lockers in action
Move from software architecture to the employee experience.
Explore Vpod workplace deployments, smart locker workflows and integration-led use cases in the Vpod Smart Solutions video library and YouTube channel.
▶
Built for the teams that run the workplace
One locker service. Clear ownership across functions.
Workplace & FM
Reduce daily allocation, key handling, abandoned-item chasing and capacity guesswork.
IT & identity
Keep user eligibility aligned to trusted identity, access and lifecycle controls.
Security
Define credential, permission and exception rules around a controlled physical access journey.
Real estate
Use utilisation evidence to make better decisions about locker capacity and workplace space.
Map your workplace stack
Show us who owns identity, booking, access and policy. We’ll map where the locker fits.
Bring your workplace journey, identity model, access-control method, allocation policy and estate structure. Vpod will define the operational handoffs, exceptions and integration scope required.
Integration availability, supported triggers, data direction and delivery scope are confirmed during solution design.