Variable attendance
Demand changes by day, team and location while fixed lockers remain permanently assigned.
Workplaces & hybrid offices
Workplace storage that moves with people, teams and attendance
Give employees secure storage when they are on site, reduce daily facilities administration and create one consistent workplace service across shared desks, buildings and locations.
Hybrid-readyStorage that follows attendance rather than fixed ownership
90%less locker administration at Skyscanner
70%better locker utilisation
3 UK sitesone connected experience
Remote controlvisibility across the estate
Where hybrid workplaces feel the strain
Fixed storage no longer matches variable attendance.
When people move between desks, neighbourhoods and offices, one-locker-per-person models create wasted capacity and avoidable administration.
Hot-desk friction
Employees arrive without a dependable place for bags, coats and personal belongings.
Key administration
Physical keys, spreadsheets and manual reallocation absorb facilities time.
Locker shortages
Employees perceive scarcity even when unused capacity exists elsewhere in the building.
Inconsistent policy
Rules vary between sites, floors and teams, weakening fairness and employee confidence.
Limited visibility
Workplace teams cannot easily see usage, availability, abandoned items or demand patterns.
Make storage part of workplace design
Support flexibility without filling the office with fixed furniture.
Workplace storage solutions should reinforce the employee journey, space strategy and operating model. Locate secure storage near arrival points, shared desks and collaboration zones, then apply consistent rules across the workplace.
Employee confidenceA dependable place for belongings on every visit.
Better space useServe more people with appropriately sized capacity.
Less administrationReduce manual allocation, keys and support tasks.
Design integrationFit storage into walls, zones and workplace finishes.
A connected employee journey
From office arrival to automatic release.
A clear workplace flow that removes keys, manual allocation and end-of-day chasing.
Using an existing card, mobile credential or PIN.
According to fixed, flexible or dynamic rules.
Close to the employee's working neighbourhood.
Access remains simple throughout the working day.
Rules release the locker and preserve the audit record.
One repeatable workplace serviceLess facilities adminFairer employee accessVisible utilisation
Choose the right operating model
Match allocation to people, policy and attendance.
Different employee groups can use different rules within the same workplace programme.
Reserved for defined users
Longer-term assignment for employees or roles that need dependable dedicated capacity.
- Named ownership
- Controlled permissions
- Defined release policy
Shared across hybrid teams
Employees select available storage when they attend, improving use across variable demand.
- On-demand access
- Day or shift use
- Higher utilisation
Rules respond automatically
Assignment, duration and release adapt to user type, location and workplace policy.
- Automated rules
- Multi-group support
- Central governance
Featured workplace evidence
Skyscanner created one flexible storage experience across three UK offices.
Cloud-managed workplace storage supports shared desks across London, Edinburgh and Glasgow while giving the workplace team remote control and better visibility.
466workplace lockers deployed
3connected UK locations
90%less locker administration
70%better locker utilisation
Connected IT asset workflow
Need to manage laptops and shared technology?
The Mars Global FMCG programme shows how workplace infrastructure can extend into secure, 24/7 IT device collection and return—without turning the Workplace industry page into an asset-management product page.
874locker doors
27locker walls
15sites
9countries
Build the workplace business case
Start with the friction your people and teams actually experience.
Use focused evidence to move from workplace pressure to operating-model and investment decisions.
Desk-sharing bottlenecks
Diagnose how shared desks, variable attendance and unreliable storage affect the employee day.
Explore desk-sharing pressure →Traditional or smart?
Compare keys and fixed assignments with digital access, allocation and usage visibility.
Compare workplace storage approaches →What is the operating value?
Assess administration, utilisation, capacity and multi-site management rather than hardware alone.
Compare staff cost and automation ROI →Fixed estate vs flexible service
The workplace gains value when storage responds to attendance.
Traditional fixed storage
- One locker is permanently assigned per person
- Keys and allocation require manual administration
- Empty lockers remain unavailable to others
- Different offices develop different processes
- Limited evidence for capacity decisions
Flexible workplace storage
- Capacity is shared around actual attendance
- Employees access storage independently
- Release rules return space to the available pool
- Common policies operate across locations
- Usage data supports workplace planning
One platform across the workplace estate
Personal storage, shared equipment and workplace deliveries can coexist.
Configure adjacent compartments and user journeys around the needs of each building while keeping identity, reporting and management connected.
Explore the Vpod platform →Personal day storageSecure bags and belongings near shared desks.
Visitor & contractor accessProvide temporary storage without issuing keys.
Shared equipmentEnable controlled access to approved workplace items.
Device exchangeRoute IT-specific requirements to the asset workflow.
Workplace deliveriesSupport secure employee collection where required.
Central reportingSee availability, activity and utilisation across sites.
Connect the workplace ecosystem
Make locker storage part of the systems employees already use.
Start with the workplace journey rather than a technology logo. Booking, attendance, building context and service requests can all provide useful triggers for a controlled locker workflow. Integration availability and exact scope are confirmed during solution design.
Bring workplace, facilities, property and technology expertise around the same employee outcome.
The wider Vpod partner network helps organisations connect smart storage to workplace strategy, facilities delivery, building operations and specialist expertise.
Explore the wider Vpod workplace partner ecosystem →Map the system that owns the next action.
For data exchange, identity, booking, service requests and locker events, use the integration library to define the operational handoff.
Explore the workplace integration pathways →YAROOMS
When office-day planning sets the context, connect workplace attendance to flexible locker allocation with YAROOMS →
Eptura
Use booking and location context to prepare storage before arrival: see how Eptura can shape a dynamic workplace locker journey →
Smart Spaces
Where identity and building context already shape the tenant experience, put secure storage inside the Smart Spaces connected-building journey →
GoBright
For employees booking their office day, connect GoBright desk planning to nearby flexible locker storage →
Siemens Building X
When space and occupancy context matter, carry Siemens Building X workplace context into locker allocation and utilisation →
ServiceNow
For approved equipment requests and returns, extend the ServiceNow record into controlled asset collection and return →
TOPdesk
Where the service portal owns the request, move an approved TOPdesk ticket into secure self-service fulfilment →
Scope before claims. These pages describe solution-design pathways. Supported triggers, data direction, authentication, exception handling and delivery scope must be confirmed for each project.
For workplace decision-makers
Evidence for the teams shaping the employee experience.
Connect the industry journey to role-specific guidance without competing for persona search intent.
Facilities Manager
Improve allocation, utilisation, support and consistent workplace standards.
Explore the Facilities view →Operations Director
Standardise employee services and performance across the workplace estate.
Explore the Operations view →IT Director
Review identity, integrations, data, security and platform governance.
Explore the IT view →Discuss your workplace environment
Design storage around attendance, people and space.
Share your headcount, attendance profile, buildings, employee groups and existing workplace systems. Vpod will recommend the right capacity, allocation rules and deployment approach.