We design and deliver integrated systems for streamlined check-ins, secure storage, and enhanced visitor management. Our trusted partner network and focus on sustainability, data security, and customer success drives us to provide the most effective and user-friendly solutions.
We design and deliver integrated systems for streamlined check-ins, secure storage, and enhanced visitor management. Our trusted partner network and focus on sustainability, data security, and customer success drives us to provide the most effective and user-friendly solutions.
We design and deliver integrated systems for streamlined check-ins, secure storage, and enhanced visitor management. Our trusted partner network and focus on sustainability, data security, and customer success drives us to provide the most effective and user-friendly solutions.
Facilities, IT, Operations and Workplace Experience see different symptoms of the same disconnected workplace. Vpod connects identity, booking, access control, allocation and locker activity so each team gets a simpler operating model without creating another isolated system.
The locker is only the visible endpoint. The real project crosses workplace policy, space planning, identity, access, operational support and employee experience. Vpod’s integration strategy is designed around those owners rather than forcing every team into one generic locker workflow.
Keep the workplace available, fair and easy to operate.
Keep workplace technology secure, governed and scalable.
Make the service predictable across teams, buildings and sites.
Make the office day feel joined-up rather than fragmented.
“We need more lockers” can really mean fixed allocation is wasting capacity. “Employees cannot get access” can mean identity and credentials are disconnected. “Facilities spends too much time on lockers” can mean the workflow still depends on keys, spreadsheets and local intervention.
Capacity appears scarce while assigned or abandoned lockers remain unavailable.
Fix the allocation model → 02Fixed storage no longer matches variable attendance, shared desks and changing work patterns.
Connect storage to attendance → 03Employees arrive without dependable storage or equipment close to where they work.
Use booking and zone context → 04Shared codes, local permissions and unclear entitlement weaken control and accountability.
Align identity and access → 05Manual records and fragmented systems make occupancy, activity and exceptions difficult to trust.
Create system-led evidence → 06The booking, identity, access and locker platforms each know part of the journey—but not the whole outcome.
Map the workflow first →Vpod does not solve fragmentation by creating another master system. Instead, the locker workflow is shaped around agreed system ownership: identity proves who the user is; workplace platforms provide booking or attendance context; access control supplies the approved credential; Vpod applies locker rules and records the physical outcome.
Recognise the employee, group, entitlement and joiner/mover/leaver state.
Entra IDOktaUse office-day, desk, zone, building or attendance intent to shape storage demand.
YAROOMSEpturaGoBrightReuse an agreed badge or mobile credential while keeping locker entitlement governed separately.
HIDAccess pathwaysApply allocation, capacity and release rules, control the locker and record the agreed usage events.
Vflex platformLocker softwareSpreadsheets, physical keys, requests, complaints, abandoned lockers and local workarounds.
Dynamic allocation + workplace context + automatic release + remote visibility.
Separate user databases, weak lifecycle management, shared credentials and incomplete audit evidence.
Entra ID / Okta context + HID credential + APIs + logged locker events.
Different policies, support methods and service levels between floors, offices and regions.
Central rules + configurable local zones + common exception paths + multi-site reporting.
Book a desk, find storage, obtain a key or code, then solve exceptions separately.
Booking or arrival context + familiar credential + nearby locker + automatic release.
Move from perceived shortages and local anecdotes to actual availability, activity and exception evidence.
Badge, mobile, PIN, QR and other supported access paths can be selected around identity policy, user journey and environment.
Use Vpod’s Smart Locker Video Library and Smart Solutions YouTube channel to review locker access, workplace deployments, software and customer evidence before defining your own workflow.
▶Workplace · software · integrations · customer evidence
Explore workplace decision-makers and operational challenges.
02See how flexible storage supports hybrid offices and shared space.
03Map identity, workplace, ITSM, access control and other connected workflows.
04Understand allocation rules, lifecycle and the software control layer.
Bring your workplace policy, identity approach, booking platform, access-control method and current operational pain. Vpod can translate those inputs into a practical connected locker workflow.